Here's a concise summary of the computer usage policy:
Policy Overview:
This policy regulates computer use to ensure security and efficiency in handling programs and files.
Best Practices (Acceptable Use):
- Licensed & Updated Software: Use approved, licensed software and keep it updated.
- File Management: Organize, archive, and securely delete files.
- Software & File Copying: Follow IT guidelines for copying and backing up files.
Prohibited Practices (Unacceptable Use):
- Unlicensed Software: Do not install unauthorized software.
- Ignoring Updates: Keep software updated.
- Misusing Backups/Deletion: Do not misuse backups or delete data without permission.
Corrective Procedures:
- Warning: Initial warning for policy violations.
- Access Suspension: Temporary suspension for repeated violations.
- Mandatory Training: Training on correct computer and file management.
- Disciplinary Measures: Disciplinary action for serious violations.
Usage Examples:
- Correct: Archive files, backup data, securely delete files.
- Incorrect: Installing unlicensed software, saving files on personal devices, using unsafe storage, ignoring updates, failing to backup.
Consequences of Incorrect Use:
- Security Vulnerabilities: Exposure to attacks and hacks.
- Data Loss: Loss of sensitive data.
- Legal Violations: Intellectual property rights violations.
Corrective Actions:
- Warning: Formal warning and software removal.
- Access Suspension: Suspension until security is verified.
- Data Recovery: Transfer data to approved servers.
- Mandatory Training: Training on computer usage and cybersecurity.
Conclusion:
Incorrect computer use leads to security and legal risks. Adhering to policies ensures data protection and business efficiency.
