Here's a concise summary of the email usage policy:
Policy Overview:
This policy outlines best practices for email use to ensure security and prevent risks associated with misuse.
Best Practices (Acceptable Use):
- Business Use Only: Email is for work-related communication.
- Verify Recipients: Ensure correct email addresses, especially for sensitive data.
- Encryption: Encrypt sensitive data.
- Security Policies: Follow password and MFA guidelines.
- Report Suspicious Messages: Report unwanted or suspicious emails.
- Organize Email: Archive important messages, delete unnecessary ones.
Prohibited Practices (Unacceptable Use):
- Untrusted Links/Attachments: Do not open unknown links or attachments.
- Unsecured Sensitive Data: Do not send sensitive data without encryption.
- Personal/Illegal Use: Do not use email for personal or illegal purposes.
- Unreliable Downloads: Do not download programs or files from unreliable sources.
- Unauthorized Sharing: Do not share email addresses with outside parties without permission.
Corrective Procedures:
- Initial Warning: Formal warning for policy violations.
- Email Suspension: Temporary suspension for repeated violations.
- Mandatory Training: Cybersecurity and safe email usage training.
- Disciplinary Actions: Reprimand or termination for serious violations.
Email Usage Examples:
- Correct: Verify recipient, encrypt sensitive data, review message, secure sending.
- Incorrect: Opening untrusted links/attachments, leading to malware and account suspension.
Conclusion:
Adhering to email policies protects against security risks. Violations result in corrective actions, from warnings to disciplinary measures.
